Policies

Computer Usage, Internet and
Wireless Access Policy

Introduction

The Kirkland Town Library (the Library) provides equitable access to resources in a wide variety of formats to meet the cultural, informational, recreational, and educational needs of our community and is committed to offering both print resources and public computers with access to electronic information sources such as the Internet. The Internet is an integral part of the resources available to assist Library users in finding the information they need.

Because the Internet is enormous in its scope, is continuously changing, and is unmonitored by any single agency or authority, the Library is neither responsible nor liable for the content on sites and the accuracy, currency or completeness of the information accessed.  Availability of networked information via Library computers does not constitute the Library’s endorsement of the information.

The Library’s “Rules of Conduct for Library Patrons” and “Safe Child” policies apply to all users of the Library’s computers, internet and/or wireless network.

Parental/Guardian Responsibility

The Library agrees with the view of the American Library Association, as stated in the Library Bill of Rights, that “a person’s right to use a Library should not be denied or abridged because of origin, age, background or views.” Library staff cannot monitor children as they explore the information resources available electronically in the Library. That type of supervision is the right and responsibility of the child’s parent/guardian.

Privacy

Due to the locations and configurations of the public computers, and the public nature of accessing the Internet in the Library, patrons’ privacy is not ensured.

Restricted/Illegal Activity

Library patrons are expected to comply with all local, state and federal laws while using the Internet. Library policies on the proper use of materials also apply to electronic resources.

Restricted or illegal activities include:

  • Accessing “obscene material,” as defined by state and federal law.
  • Damaging computer equipment or software; degradation of system performance.
  • “Hacking” or alteration or destruction of software configurations.
  • Violation of Copyright Law (Title 17, U.S. Code) or software licensing agreements.
  • Engaging in commercial activities involving on-line financial transactions, which may incur costs to the Library.

Certain copying or distribution of material found on the Internet may infringe on copyright or other intellectual property rights. The Library is not responsible for such infringements.

Failure to adhere to these restrictions and prohibitions may result in the suspension of Internet and/or Library use privileges and could also subject the user to prosecution under local, state, or federal law.

Access/Printing Limits

The Library reserves the right to enforce a time limit per session and the amount of printing. The Library does not guarantee the privacy of materials printed onsite. The Board of Trustees may adjust the charge for printing at any time.

Filtering

As a member of the Mid York Library system, which is subject to federal CIPA laws, the Internet services available through the Library are configured to filter malicious and illegal content on all computers.  If you believe information you are trying to access has been blocked in error, please see a staff member.  Sole discretion for review and filtering decisions lies with the Director and the Mid York Library System.

Staff Assistance/Oversight

The Library’s staff is available to provide patrons limited assistance in basic computer and internet use as time permits, but may not be able to offer in-depth assistance nor provide extensive personal instruction on-demand.  Library staff may be able to provide assistance to patrons using their own computer, tablets or mobile devices with the understanding that Library staff will work on non-Library equipment only under patron direction and neither the Library nor its staff can be held liable if the patron’s equipment is damaged.

Wireless Access

The Library’s public wireless network is open to anyone, though it is not a secure network and use of the network is entirely at the risk of the user.

The Library assumes no responsibility for the safety of equipment, laptop configurations, security, or data files resulting from trying to connect to the Library’s network.  Furthermore, the Library makes no guarantees as to the compatibility of a patron’s wireless equipment either with the Library’s wireless network, or as to reliability or security of connections to the network or to the Internet.

The Library will not be responsible for any information that is compromised, or for any damage caused to hardware or software due to electric surges, security issues or consequences caused by viruses or hacking.

The Library will not be held responsible for laptops, tablets or other devices left unattended.

 

Rules of Conduct for Library Users

The Board of Trustees of the Kirkland Town Library encourages people of all ages to visit the library. Our goal is that patrons and staff can use library materials, resources and services without being disturbed or impeded by others and can expect a safe environment and facilities maintained in good condition. All patrons and staff of the library are expected to observe and respect the rights of others.

To enjoy the library and allow others the same opportunity, please observe the following:

  • Engage only in activities associated with the use of a public library, i.e. those of an educational, informational or cultural nature
  • Keep all valuables and personal property with you at all times. The library is not responsible for lost or stolen items
  • Supervise children at all times
    • A child under the age eight must be supervised while on library premises
    • Library staff are not responsible for this supervision
  • Careful use of food and drink is allowed, however the patron is liable for any and all damages caused by food or liquids to materials, library owned computers and/or electronic devices
  • Shoes and shirts are required at all times on library premises
  • Comply with library computer policies regarding internet usage
  • Comply with the criteria established for use of individual rooms and library equipment.
  • Cell phone use is allowed in the library entryway or outside. Please mute ringers or alerts on any electronic devices while on library premises

Please note:

  • Parents and legal guardians are responsible for their children’s behavior at the library. Parents and guardians must observe the library’s Safe Child Policy
  • Patrons not using the library for reading, studying, using library materials or equipment or attending events may be required to leave the building.
  • A person cannot interfere with another person’s use of the library
  • A person cannot interfere with a library staff members performance of their duties

In order to provide a safe and comfortable library environment, the following are  NOT PERMITTED:

  • Destruction or theft of library resources, equipment, materials or property
  • Use of tobacco products ,e-cigarettes, alcohol or illegal drugs on library premises
  • Weapons of any nature on library premises
  • Violent behavior, abusive or obscene language, intimidation, or physical or sexual harassment on library premises
  • Disorderly, disruptive or boisterous noise on library premises. Conversations should be conducted as quietly as possible
  • Animals belonging to patrons, except working animals assisting the disabled
  • Non-library sponsored sale of products and/or services, and soliciting business or donations from patrons and staff is not permitted on library property
  • Distribution of non-library sponsored surveys, petitions, leaflets, and similar materials unless authorized by the library
  • Sleeping on library premises
  • Bathing or shaving in the public restrooms

 

Role of staff:

To provide and ensure an orderly and pleasant library environment, any staff of the library is authorized to determine whether a library patron is not abiding by these rules and regulations and take the appropriate action, including but not limited to contacting the parent(s) of minors, the Director and/or law enforcement.  In addition, any action taken will be filed in a library incident report

Any patron who violates these rules and regulations may temporarily or permanently be denied the privilege of access to the Kirkland Town Library and its premises.

Appropriate law enforcement authorities will be notified promptly of any unlawful activity.

 

On the premise of the Kirkland Town Library, all federal, state and local laws and ordinances are applicable, including those related to “Public Order” and “Criminal Mischief” (NYS Penal Law, Arts. 145 & 240), “Obscenity and Public Sensibilities” (NYS Penal Law, Arts. 235 & 245), “Offenses Against the Welfare of Children” (NYS Penal Law, Arts. 260 & 263), “Sexual Harrassment” (NYS Executive Law: Human Rights Law, Art. 15), and “Injuries to Property” (NYS Education Law, Art. 264).

Revised and accepted by the Library Board of Trustees, May 28, 2015

 

Safe Child Policy

We especially welcome the use of our facility by children, and offer many programs and services to encourage children to develop a love of books, reading and learning. We place the utmost importance on the safety and well-being of children at the library.  The goal of the Board of Trustees and the staff is to insure that children feel secure and enjoy visiting the library, without interfering with other patron’s use of library services and facilities.

This policy is intended to inform the public and to guide Library staff when they are confronted by children who are misbehaving or who are unattended. The Library recognizes that such circumstances may have widely varying facts and conditions, and this policy does not take the place of the exercise of sound judgment in addressing particular circumstances. In circumstances addressed by this policy, the Library staff on duty will follow the guidance provided herein and will exercise sound judgment considering all relevant facts.

The library requests that parents consider the safety and well-being of their children and the needs of other library users by cooperating with the following:

1) Parents, whether or not  physically present, are responsible for the safety, behavior and supervision of their children (age 17 and under)  at all time on library property. Children are expected to respect the materials in the library and adhere to the Code of Conduct policy.  Parents will also be responsible for any incidents, accidents, disturbance or damages arising from the actions of their child.

2) The Library does not act in place of parents (in loco parentis).

3) The library is not designed or licensed to provide basic childcare needs and should not be viewed as an alternative to daycare. Unlike a daycare facility, the library is not a closed environment. Staff members cannot monitor everyone who enters, and all adult patrons are free to use any public area within the library.

4) Library staff are available to help and support children.  Though staff will always respond with care and concern, they cannot assume responsibility for a child’s safety and comfort, especially when that child is unattended.  Please note that staff:

  • have many duties and cannot serve as a substitute for daycare or babysitting.
  • do not monitor the arrival or departure of any child from a program or the building.
  • will not physically prevent a child from leaving the Library, assume responsibility for a child or accompany an unrelated child off Library property
  • are not responsible for the safety of a child once the Library has closed
  • are not permitted to transport children
  • who observe unacceptable behavior will
    • inform the child and the parent, if present, of this policy
    • if behavior continues, the child may be asked to leave the Library
  • will attempt to contact a parent in circumstances such as when an unattended child:
    • is involved in a situation that is potentially harmful to the health or safety of the child and/or others;
    • exhibits behavior that is disruptive to other library users, staff, or the normal operations of library business and that child has been asked to leave the library;
    • has not been met by a parent at closing time.

Such situations will be handled on a case-by-case basis.  If a parent cannot be reached, Library staff will contact law enforcement officials to take charge of the situation involving the unattended child.

5) All children age 17 and under who use the library should have contact information for someone who can   assist them if needed.

  1. Children under the age of 8 may not be left unattended in the library and must be accompanied by a parent or caregiver (carrying personal identification) 12 years or older, with no exceptions. Accompanied is defined as “within sight”. It is strongly recommended that all children are accompanied by someone who can take responsibility should an emergency occur.

A child in this age group can attend a Library program without a parent/caregiver in the room as long as the parent/caregiver remains in the Library and immediately joins the child at the end of the program.

If a child in this age group violates the Library Code of Conduct, the child and the parent/caregiver will be informed of this policy. If inappropriate behavior continues, the family may be asked to leave the library.

If a child in this age group is found unattended, library staff will attempt to locate the parent/caregiver in the library and inform him/her of this policy. If the parent/caregiver cannot be found, the police will be called for assistance to locate the child’s parent/caregiver.

  1. Children age  8 and older who can understand and follow the Patron Code of Conduct may use the library unattended for an amount of time appropriate to their age and maturity.  However the parent is still responsible for the behavior and wellbeing of the child.

A child may attend a library program by him/herself however the parent/caregiver must meet that child promptly when the program ends or  have made arrangements clear with the child regarding leaving the Library on their own or with a designated caregiver.

Unattended children age 8 and older  using inappropriate or disruptive behavior may be asked to leave the library. In such instances, parents will be contacted or, if the parent is unavailable, police custody will be utilized. If the same child continues to display inappropriate behavior while at the library, they may be asked not to return for a specific time frame or the parent and  child may be required to meet with the Director in order to be allowed back on the premises.

If an unattended child of apparent school age is in the Library during school hours, the Library staff  will call the appropriate Clinton Central School and will inform the child that the school will be notified of his or her presence at the Library during school hours.

The Library assumes no responsibility for the whereabouts of an unattended child and is also not responsible for children outside the building who await transportation or who are socializing.

3.Teenagers (13-18) are treated as adult users. However, they are still legally the responsibility of their parents or guardians.

Library Closing (normal business hours/inclement weather or other emergency): If a child age 17 and under is left unattended at the time of closing, staff will attempt to reach a parent, guardian or responsible caregiver and will wait 10 minutes for the parent or responsible caregiver to arrive.  . If they are unsuccessful in reaching someone or the 10 minutes is past, the Kirkland Town Police Department will be called to take responsibility for the child. Staff members are not responsible for the safety of a child once the library has closed.

Parents, legal guardians, custodians, caregivers and children who are in violation of this policy are subject to suspension of library privileges.

 

Approved by the Library Board of Trustees, May 28, 2015

Community Room Policy

The Kirkland Town Library provides meeting rooms for organizations engaged in educational, cultural, intellectual or charitable activities.  In accordance with the American Library Associations’ library Bill of Rights Article VI, the facility use is made available to the public “on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting its use.”

Permission to meet at the library does not in any way constitute endorsement of the organization nor its program by the library board or staff.  No unwarranted implication that an organization is sponsored or endorsed by the library is permitted.

  1. All Kirkland Town Library and Friends of the Kirkland Town Library related activities will have first priority for the use of the community rooms and take precedence over outside group meetings.  The Library reserves the right to pre-empt program room use for Library purposes upon a two week notice.
  2. After the priority users, the community rooms may be used free of charge by not for profit educational, cultural, religious, political, governmental and civic organizations that serve the residents of Kirkland for informational purposes, discussion, planning, or program presentations.   Donations are welcomed and appreciated and help keep the spaces maintained and equipped.
  3. Groups or organizations using the community space may not charge admission fees or require donations for participation.  Fees may only be requested where such fees cover the cost of materials furnished to participants.
  4. Groups engaged in commercial activities and individuals holding private events may use library space, if available, for an hourly rate determined by the Board of  Trustees.  Any fees/charges related to programs on the library premises must first be approved by the library Director.  If additional insurance for a specific program is required, as determined by the library’s insurance agent, the group must produce an insurance certificate before occupying the space.  (see room rental agreement form)
  5. Rooms cannot be reserved for individual use or tutoring.  Individuals and tutors are welcome to use these rooms, with the understanding that these are open, shared spaces.  Library staff will determine if individual or tutor use of community space is possible.
  6. Only adults 18 and older may request use of the community space.  An adult sponsor or supervisor must submit the request and be present at all times for groups whose membership consists of individuals under the age of 18.
  7. Before using community space,  all groups or organizations using community space  must complete and sign a room application form  and  read and  sign a copy of the Library’s Community Room Policy.  These will be kept on file for one year.
  8. Meetings should cause no interruption or inconvenience to ongoing library activities. The library is here for the enjoyment of all. Please be considerate of all others using the building.  The library’s Patron Code of Conduct  is to be followed at all times.
  9. Adults who attend meetings are responsible for any child(ren) who come with them.  Library personnel are not available to oversee children while an adult is in attendance at any meeting in the library. (see Safe Child Policy)
  10. The community rooms are only available during the hours that the library is open.  Meetings must end fifteen minutes before closing time.  Special exceptions must be pre-approved by the Director.
  11. Scheduling of the community rooms shall be done by the library staff on a first come, first serve basis.  The maximum number of people the Bristol Room (second floor) can accommodate is 65, the Harding Conference Room is 15.
  12. No organization may acquire permanent rights to the use of the meeting room.
  13. Smoking is not allowed in the building nor on library grounds.  There shall be no alcoholic beverages brought to or consumed in the building nor on library grounds except by prior approval of the Director.
  14. Refreshments are permitted.
  15. The organization is responsible for the condition of the room. Cleaning fees and or/repair or replacement costs for damaged furnishings or equipment will be charged to the applicant.  The library reserves the right to determine appropriate cleaning, repair or replacement services.
  16. The library board and staff are not responsible for property (equipment, supplies or materials) left on the premises.
  17. Library personnel have access to all areas of the library at all times.
  18. All publicity must list the name of the organization sponsoring the meeting. The library may not be named as a sponsor or co-sponsor of any event without its written permission.
  19. The library cannot be listed as the contact for an outside organization using the meeting rooms nor can the name nor address of the library be used as the official address of any organization or group.
  20.  The library is not responsible for any personal injury resulting from a group’s use of the community room.
  21.  No special privileges are extended to organizations to which members of the Board of Trustees, Friends of the Kirkland Town Library Board and  staff members belong.
  22.  The Board of Trustees and Director reserve the right to  refuse use of the facility to any organization that does not abide by this policy.

Approved 1997.  Revised May 22, 2003. Revised and accepted June 25, 2015.

Bulletin Boards, Pamphlet Racks and Display Areas Policy

The primary purpose of the bulletin boards, pamphlet racks and display areas is for promoting Library services and programs, with a secondary purpose of fulfilling the Library’s role as a source of community information. Display of information does not indicate Library endorsement and is based on the provisions of this policy and not on the content, viewpoints, beliefs or affiliations of the organizations that generate such information.  

 

  1. Materials to be displayed must be submitted to the Director or designee for review.  Notices posted without authorization may be removed at the Library’s discretion.
  2. Space is available according to the following priorities:
  • Town of Kirkland legal or government notices
  • Town of Kirkland non-profit organizations, clubs, schools
  • Libraries in the Mid-York library system
  • Town of Kirkland businesses
  • Area non-profit organizations and clubs
  • Information from outside the local area that might be of interest to community
  1. Due to space limitations and in fairness to all community groups, the Library reserves the right to
  • restrict the size, number and location of display materials
  • determine the organization of information
  • limit the frequency with which notices may be posted by the same organization
  • determine the time span during which materials are displayed
  1. Fundraising programs sponsored by any area non-profit organizations may be displayed provided there is space available.
  2. It is desirable that postings have a name and contact information of the sponsoring agency and/or its authorized representative.  
  3. The Library assumes no responsibility for the preservation or protection of materials.
  4. With the permission of the Director, petitions, surveys and material promoting personal or commercial products or services may be displayed in a manner determined by the Library.  
  5. No organization or individual shall be permitted to place in the Library any receptacle which solicits goods or donations except with the permission of the Director.
  6. No organization or individual is permitted to place anything outside on Library property.
  7. The following materials will not be accepted for posting:
  • Those which endorse or oppose the election of any candidate for public office
  • Those which advocate any affirmative or negative vote on any federal, state or local legislation
  • Solicitations
  1. Failure to comply with this policy may result in denial of privileges.